In addition to sending your resume to a prospective employer, you will need to include a polished cover letter with your resume.

Saying “thank you” is not only the right thing to do, it is also an effective job search strategy. A thank-you note is another opportunity to sell your qualifications and leave a positive impression on the reader.

Who gets a thank-you note? Employers, employment contacts, and references should receive a thank-you note whenever they have helped you. You should always send a thank-you note after each job interview to each person you interviewed with. You should also send a thank-you note after an informational interview, when someone gives you a referral or information, or whenever someone takes time out of his or her schedule for you.

What is the best way to say thank you? You don’t always need to mail a thank-you note. You can also deliver your thanks in person, by phone, or via email. The best approach will depend on the recipient’s preference and your personal style. This will also determine if it is best to send an informal note or a more formal letter.

What should I include in my thank-you note? The following are some topics that you can consider including in your thank you note:


  • Statement of appreciation for the opportunity
  • Expression of continued interest in the job
  • Brief restatement of qualifications and skills
  • Additional information you failed to mention
  • Final thank you for their consideration
  • Date and time you will follow up as previously agreed upon

Write the note no later than 24 hours after the interview, even if the interview didn’t go well. Be brief, but include some or all of the topics noted above. Be sure to address the note to the interviewer by name and title. Send a separate, and slightly varied, thank-you note to each person you interviewed with, or send a single thank-you to a key person for distribution.

SAMPLE Thank-You Note

Street Address

City, State Zip Code


Individual’s Name

Job Title

Name of Organization

Street Address

City, State Zip Code

Dear Mr./Ms. ________________________________:

Thank you for the opportunity this morning to discuss the “Name of” position at “Name of Company”. Our conversation gave me a better understanding of “Name of Company” and the requirements of the job. The additional information from “Name of People you Interviewed With” was helpful in gaining a better perspective of the position.

My strong office and interpersonal skills will definitely make a contribution to your company. I am proficient in all the computer software packages you use, and I feel I possess the customer service experience you want.

I enjoyed meeting the office staff and touring the facility. This is clearly a quality organization with an emphasis on efficiency and a dedication to teamwork. I would consider it a privilege to join your team and will contact you next week to inquire about the hiring decision.

Again, thank you for your time and consideration.


(Your Signature in blue or black ink)

Your typed name

Remember to send a thank-you note after your interview!

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